The International School of Ulaanbaatar aims to attract motivated and capable students from diverse backgrounds who are well matched with the school’s educational programs, while communicating and enhancing our reputation and service to our community.
As demand for enrolment at ISU grows, ISU should ensure that it continues to practise clear and balanced admissions procedures including strategies to assess prospective students’ ability to take advantage of our school’s programs
Non-discrimination Policy: The International School of Ulaanbaatar does not discriminate among students on the basis of race, colour, national or ethnic origin, religion or gender. According to the Articles of Association for the International School of Ulaanbaatar, no one nationality should comprise more than 40% of the student population.
General Admissions Policies:
Applicants to ISU are admitted by the decision of the Director upon the advice of the Head of Primary and Head of Secondary as applicable.
Students are admitted on the basis of
- availability of space - based on class size and national quota (see Availability of Space below)
- meeting the admissions criteria as stated below
- immunisations current and valid (see below)
Children of US citizen employees of the Embassy of the United States are admitted to ISU if it is deemed by the Director that the school can meet the educational needs of the child(ren).
Children with special needs are admitted on a case-by-case basis and only if the Director determines that such needs can be met by ISU.
The student may commence their schooling at ISU once all fees have been paid according to the current fee payment schedule.
Availability of space
The availability of space depends upon the maximum class size for the grade level and the quota requirement of a maximum of 40% on any nationality in the school at any point in time.
If space is not available, and the applicant meets the admissions criteria, the applicant may choose to be placed on the waiting list according to the criteria in 1. h. below. In order to be placed on the waiting list, the non-refundable Registration Fee according to the fees scale for each year must be paid annually.
Admissions and wait list prioritisation
To gain admission to ISU or to earn a place on the waitlist if space is not immediately available, applicants will be ranked as follows:
- applicants who are currently attending ISU and are re-enroling for a subsequent year
- child of a US citizen who is an employee of the Embassy of the United States of America;
- applicant who has one or more siblings already enroled at ISU;
- applicants who once attended ISU and now wish to return to ISU;
- applicants who demonstrate their readiness for success with the IB curriculum as determined by English language and academic proficiency testing and other screening procedures;
- date of application.
Partial deferred admission if place is offered
If a student is offered a place at ISU and the family wishes to defer the offer until later in the same academic year , the offer will only be guaranteed if the Registration Fee and full Capital Building Fund fee is paid immediately according to the fees scale for that year.
No deferral if place is offered to a wait-listed student and the offer is refused for that school year
If a wait-listed student is offered admission and chooses not to accept at the time of the offer for placement during that school year, then their name will be removed from the waitlist and if they wish to apply for admission at a later time, they will begin the process of admission from the beginning, receiving no consideration for prior wait-list placement.
Applicants returning to ISU after prolonged absence
If it is necessary for a student to withdraw temporarily during or at the end of a school year, the student will receive priority for re-enrolment as in 1. h. i. above, as long as the withdrawal period is one calendar year or less. This specific priority will be cancelled one calendar year after withdrawal if the student does not re-enrol for the subsequent year. Re-enrolment will then require re-submission of the Application for Admission form and all required documents as listed in the Admissions Process described in 3. below. Consideration, at the discretion of the Director, will be given to families returning to ISU after prolonged absence and are committed to ISU for the long-term.
Wait listed applicant – cannot be contacted for offer of place
If the school makes every reasonable effort to contact an applicant on the waitlist to enquire as to their intentions to remain on the list (and therefore make the registration payment for the next year) or to offer a place at the school, and the family cannot be contacted by phone or email, then the applicant’s name will be removed from the waitlist.
Prolonged absence from school without prior notification
Students who are absent from the school for more than 1 month without prior notification to ISU, will be considered as withdrawn from ISU and will be deregistered. Their place in the class may be given to any child on the waiting list for that class according to the priority as described above in 1h above.
Grade placement is determined by the age of the child, not by the grade level that the child attended in their previous school. Exceptions are made, if it is thought to be in the best interests of the child’s probability of success to be placed in a alternate grade level. (See below for further details.)
Children with special educational needs
Children with special needs are admitted on a case-by-case basis and only if the Director determines that such needs can be met by the ISU.
School cannot meet the student’s needs / Student does not meet ISU’s requirements
If by the end of the first year of a student’s enrolment at ISU, it is determined that ISU is not able to meet the student’s educational needs or that the student does not meet ISU’s requirements, the family will be advised and required to withdraw the student at the end of the school year (or earlier if necessary in extreme situations).
If a child enters ISU after the start of the school year, there is a 48-hour teacher notification period from the time the admission interviews take place, to the child's first day of school.
Entering ISU after the school year begins
Children who enter ISU from schools with academic years out of synchrony with the ISU academic year, will be placed in the grade according to their date of birth. If they are coming from a school following a southern hemisphere academic calendar or from Japan or from other countries with an April start to the academic year, they will be placed in the grade level equivalent to the grade level of the school from which they are coming. The Director and Heads of Schools will make the final decisions on grade placement.
Grade Level Placement
In the Primary school the student’s age is the primary determinant for grade placement. Interview results are also considered. The number of completed years of schooling, the student’s age, academic records and interview results are used in determining grade placement. When necessary, further diagnostic testing may be required to aid in the admissions and placement decisions.
Children will be expected to have a sufficient level of competency in English, as determined by the language proficiency testing results, in order to access the IB curriculum. Pre-kindergarten through Grade two primary students may enter ISU with minimal, if any, English language competency.
- Obtain application forms from ISU or the ISU website and prepare all documentation as required. See #4 “Admissions Checklist” below.
- Submit the completed application documentation via email or as hard copy to the Admissions Assistant at ISU. (firstname.lastname@example.org)
- For PreK to Grade 2 applicants, arrange with the Admissions Assistant for the applicant to attend a screening interview to be conducted by the Primary school administration and staff.
- For Grade 3-12 applicants, arrange with the Admissions Assistant for the applicant to sit the English proficiency testing prior to the Admissions Interview.
- For all applicants for entry into Grade 3 or above and who have demonstrated appropriate performance with the English proficiency test, or in the case of the PreK-Gr 2 applicants who have successfully passed the screening process, arrange through the Admissions Assistant for an admissions interview to be scheduled with either the Head of Primary or Head of Secondary as appropriate. The applying student as well as their parents attends the interview. For all applicants who have not successfully performed on the testing and/or screening, the Admissions Assistant informs the applicant’s parents of the results and invite them to re-apply at a later time.
- For all applicants who have successfully performed on the testing and/or screening, the Admissions Assistant arranges for an interview with the Head of Primary or Secondary as appropriate to discuss the application documents and testing results with the family, the need for further testing and/or EAL or other support if applicable, and the grade level placement.
- The Head of Primary or Secondary as appropriate signs the application for admission form and recommends or does not recommend admission of the applicant to the Director. The application file is transferred to the Admissions Assistant.
- The Admissions Assistant passes the application file to the Director who makes the final decision on the admission and signs the admission application form. The application file is transferred to the Admissions Assistant.
- If admitted, the Admissions Assistant as appropriate notifies the family that they have an offer of admission to ISU. The family must confirm their acceptance or rejection of the offer. If the student is accepted, then the family must immediately pay the Registration Fee, the Capital Building Fund Fee and the tuition fee as listed on the fees schedule for that year. The family may postpone the offer according to 1i. above. If the family rejects the offer, the applicants name is removed from the application and waiting lists..
- If the applicant is not admitted, the Admissions Assistant notifies the family.
- On confirmation of acceptance from the family, the Admissions Assistant forwards the admission forms to the Accounts Manager. The Accounts Manager generates the invoice for payment, including the non-refundable Registration Fee and Capital Building Fund Fee and forwards the invoice to the family.
- The Accounts Manager forwards the application file to the Receptionist who enters the student’s information into the database. Receptionist then files the application file in the student files cabinet in the office of the Deputy Director.
The admissions process requires submission of the following:
- signed ISU Application for Admission Cover Page (page 1)
- completed Previous Schooling Information (page 3)
- completed ISU Personal Information form (page 4)
- completed ISU Health Record form (page 5)
- completed ISU Educational Background form (page 6)
- copy of official immunization records (translated if not in English)
- copies of the student's last 2 years school records in English and including standardised test results and IEPs (if any)
- confidential ISU Reference form completed by student’s current Head of school (separate)
- 2 passport sized or digital photographs of the applying student (not including photo on cover page)
- photocopy or digital copy of the applying student’s passport or birth certificate
Children entering the ISU are required to prove that their immunizations for the following diseases are up-to-date:
- Diphtheria, Pertussis, Tetanus (DPT)
- Polio (TOPV)
- Measles, Mumps, Rubella (MMR)
- Hepatitis B
- Tuberculosis: (BCG or evidence of freedom from active tuberculosis as shown by a chest X-ray or approved intra-dermal tuberculin test)